Exhibitor Terms & Conditions For The Green Edit Beauty Showcase Event 2023

 

Please note this Agreement is not negotiable. By registering your brand and ticking the boxes which states “I have read and agree to the Terms and Conditions” you acknowledge that this is an electronic signature. All terms are legally binding.

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We will keep you up to date with any news and updates regarding the event. We work together with you to create a unique and beautiful exhibition space to showcase your brand and products. Feel free to reach out if you require any further information: hello@thegreenedit.com.au

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To view the cancellation and refund policy scroll down to clause 6.

Please note In the event of an unforeseeable occurrence, natural disaster, pandemic and in light of the situation with COVID-19 and the guidelines set by the Federal Government and the Australian Department of Health, if the The Green Edit Event is cancelled in Sydney on the 16th of March 2023, you agree that The Green Edit will not be responsible for any loss or damage incurred by you as a result of the cancellation. 

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1. The Contract 

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Definitions

1.1 “Agreement” - This application, when properly executed by the Exhibitor and upon written acceptance by the Organiser, shall constitute a valid and binding legal agreement. 

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1.2 “Event” refers to The Green Edit Beauty Showcase Event promoted by the Organiser. 

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1.3 “Exhibitor” refers to a party who has entered into an Exhibitor Space application or Agreement or contract for Exhibitor Space at the Event, or who participates in on stage panel discussions or makes a presentation at the Event. 

 

1.4 “Exhibitor Space” or “Allocated Space” refers to the stall, exhibition space, display, exhibition site, table or allocated area paid for by the Exhibitor within or surrounding the Venue space or location at the Event.

 

1.5 The “Organiser” means The Green Edit Pty Ltd (“TGE”) and includes any employees, volunteers, contractors and agents of the Organiser. 

 

1.6 “Sponsor” means a person or organisation who gives support to an Event by providing financial assistance, products or services in return for advertising.

 

1.7  “Venue” means the facility in which an Event is conducted.

 

1.8 “Venue Management” means the owner or manager of the facility in which an Event is conducted, and its employees, contractors and agents.

 

1.9 The sending to the Organiser by the Exhibitor of an application to exhibit by email or any other method of communication, or any payment relating to an Event organised by the Organiser, constitutes acceptance by the Exhibitor of the terms and conditions set out herein. 

 

1.10 These terms and conditions replace any and all previous terms and conditions made by the Organiser. 

 

1.11 It is acknowledged that these terms and conditions can be amended from time to time in the best interest of the Event upon written notice to the Exhibitor. The Exhibitor agrees to accept notice of additions or amendments and to consider them as part of this Agreement. 

 

1.12 These terms and conditions take precedence over any customer terms and conditions that an Exhibitor may have reliance upon during the term of the Exhibitor Space application or contract until completion of the Event to which the Exhibitor Space application or contract relates. 

 

2. Organiser’s Rights and Responsibilities 

 

2.1 The Organiser will organise and conduct an Event on behalf of the Exhibitor in accordance with the General Event Information related to an Event documented by the Organiser on behalf of the Exhibitor or Sponsor. 

 

2.2 The Organiser will make all reasonable efforts to offer Exhibitor Space as requested by the Exhibitor or Sponsor. 

 

2.3 The Organiser does not guarantee Event visitor numbers or the level of commercial activity at an Event. 

 

2.4 Should an Event be cancelled or abandoned, the limit of claim for damages and/or compensation by the Exhibitor shall be limited only to the amount of money paid by that Exhibitor or Sponsor to the Organiser for that particular Event. 

 

2.5 The Organiser reserves the right to cancel or postpone an Event due to circumstances beyond the Organiser’s control, such as a natural disaster, pandemic, government recommendation or where a state of emergency has been declared. 

 

2.6 Wherever possible, Exhibitor Space assignments or other arrangements will be made by the Organiser in keeping with the preferences of the Exhibitor. The Organiser reserves the right to move, delete or add Exhibitor Spaces or make other arrangements and/or make the final determination on all Exhibitor Space assignments or other arrangements without prior consultation with the Exhibitor. 

 

2.7 The Organiser does not guarantee exclusivity of products or services and cannot guarantee similar products or services will not be located adjacent to or near the Exhibitor in relation to Exhibitor Space at an Event. 

 

2.8 The Organiser reserves the right to alter or change the traffic flow or access arrangements to and from an Event site and/or the Exhibitor Space at any time. These changes may affect Exhibitor and/or patron vehicle traffic and/or patron foot traffic. 

 

2.9 The Organiser reserves the right to alter or change at any time the style or type of Exhibitor access pass required to enter or gain access to an Event. The Organiser or their staff or volunteers or security staff also reserve the right to ask for additional identification and where in doubt as to whether or not the Exhibitor pass is being used by a person or persons who are not entitled to carry that pass, the Organiser reserves the right to confiscate the Exhibitor pass and refuse entry to that person or persons. 

 

2.10 The Organiser will take every care to ensure that promotional materials provided by the Exhibitor are included in media organised by the Organiser as per agreement but will not be held liable for any loss should such advertising not be included. 

 

2.11 The Exhibitor indemnifies the Organiser against all claims against the Organiser for breach of warranty, third-party intellectual property rights or any other liability that the Organiser may otherwise be exposed to relating to information or images about a product or service released to the Organiser on behalf of or by the Exhibitor or Sponsor. 

 

2.12 The Organiser cannot be held liable for injury or death, property damage, economic loss or any other claims relating to an Exhibitor at an Event. 

 

2.13 Two Exhibitors are able to stand at each exhibitor space, this may change if social distancing and maximum capacity restrictions arise at the time of the Event. No more than to exhibitors are permitted within the venue at anytime unless permission has been granted prior. Attempting to include another business or consultant on an Exhibitor Space without the organiser’s permission can result in an immediate request for the Exhibitor to vacate the premises immediately. 

 

2.14 The Exhibitor agrees to have its Exhibitor Space area packed up and that it will vacate the Venue in the allocated time. Exhibitors who fail to exit the Venue on time will be required to pay the Venue’s overtime fee.

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2.15 The Exhibitor agrees that the Organiser will not be liable in the event of any errors or omissions in the Event’s directory listing or in any related materials.

 

3. Exhibitor’s Rights and Responsibilities 

Sharing and sub-letting 

 

3.1 The Exhibitor must not assign, sublet or share the Exhibitor Space allotted for an Event with another business or organisation unless approval has been obtained from the Organiser in writing. 

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Confine activities to allocated space 

3.2 No exhibits will be permitted which interfere with the presentation of other exhibits or impede access to them or impede the free use of the aisles and walkways. Where/when Exhibitors and staff are working in their Exhibitor Space, including demonstrators, treatments are required to confine their activities within the Exhibitor’s Space. Standing in the walkway, standing between other Exhibitor Spaces or obstructing other Exhibitors and the customers’ view of other Exhibitor Spaces is not permitted.

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Noise 

3.3 Sound presentations, slides, movies or videos are permitted to be played by the Exhibitor if attuned to a conversational level and if neighbouring exhibitors do not object. 

Be in attendance 

3.4 The Exhibitor is required to have its Exhibitor Space fully staffed at all times while an Event is open to the public. The Exhibitor must ensure that all staff working on its Exhibitor Space display appropriate Exhibitor passes at all times. The Exhibitor Space must be kept clean and tidy and all rubbish removed to assigned rubbish locations during the course of an Event.

3.5(a) The Exhibitor must make the most of the Exhibitor Space for customer experience, promotional and commercial opportunities and to maximise the appearance of the Exhibitor Space in keeping with the standards of an Event. 

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3.5(b) Agreement to exhibit until close. The Exhibitor is required to stay within their Exhibitor Space until 5pm on the day of an Event. It does not look good if some Exhibitors pack up and leave early, it can disturb other exhibitors and the public who are doing business, and also creates health and safety risks. If the Exhibitor leaves early they will not be invited back. 

Follow Organiser’s directions 

 

3.6 The Exhibitor must follow all directions of staff employed or engaged by the Organiser, or Venue Management including compliance with relevant laws, Occupational Health & Safety requirements and Venue guidelines whilst at an Event. 

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3.7 The Exhibitor is required to remove all materials at the completion of an Event and bring the Exhibitor Space back to the condition it was in when the Exhibitor arrived. Failure by the Exhibitor to remove all rubbish and return the Exhibitor Space to its former condition will result in additional fees charged for such cleaning and reinstatement.  Exhibitors are to take any large items of rubbish or empty boxes with them following the event. These may not be left in the venue.

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Agreement to indemnify the Organiser 

 

3.8 The Exhibitor agrees to indemnify the Organiser against, and releases the Organiser from, any loss (including legal costs and expenses on a “solicitor and client” basis), damage or claims as a result of a breach of contract, claims associated with a display or demonstration of products and selling goods or services that misrepresent or infringe upon intellectual property rights that may arise as a result of any act of the Exhibitor and/or default or omission on the part of the Exhibitor; or liability incurred by any of those indemnified arising from any claim, demand, suit, action or proceeding by any person against any of those indemnified where such loss or liability arose directly or indirectly from or in connection with:

(a) any breach of this Agreement by the Exhibitor;

(b) the hire and use of the Exhibitor Space area or access to any part of the Venue building; (c) the Organiser changing the location of the Venue or Exhibitor Space;

(d) the Organiser cancelling a confirmed booking by the Exhibitor;

(e) or any reasonable actions of the Organiser’s employees, staff, contractors, agents, and invitees.

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Insurance 

3.9 All property, display materials and vehicles under the control and custody of the Exhibitor are understood to remain under the control and custody of the Exhibitor and therefore the total responsibility of the Exhibitor in relation to insurance protection and coverage in transit to, within the confines of the Venue boundaries and in transit from the confines of the Venue and its boundaries and for the total duration of an Event from the commencement of the set up through until an Event site is vacated. The Organiser is not responsible for any damage to, or loss of, goods or other property of the Exhibitor or its employees, staff, agents or contractors due to any reason whatsoever. 

Fittings 

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3.10(a) The Exhibitor and others are not permitted to interfere with the electrical, gas, water or other fittings within the Venue or at the grounds where an Event is located. Any such alterations need to be approved by the Organiser and Venue management and would then be carried out at the expense of the Exhibitor. 

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Access to power 

3.10(b) Access to power is granted only to a limited number of Exhibitor Spaces. Exhibitors at Exhibitor Spaces which are not nominated by the Organiser as having access to power are not permitted to make electrical connections. 

Trailing cords across public walkways 

 

3.10(c) It is forbidden for Health and Safety reasons to trail electrical cords across walkways or through areas through which the public has access. 

Exhibitors must bring their own additional power leads and power boards. All electrical equipment must be tested and tagged before being used at an event organised by the Organiser. 

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Comply with health and safety regulations 

3.11 The Exhibitor, its employees, staff, agents, licensees, contractors or sub-contractors will be responsible for complying with workplace health and safety standards at all times. 

 

No children 

3.12 Children aged 15 years and under who are under the care of the Exhibitor are not permitted on site at the Venue during set up, during an Event or at bump-out times. Please email hello@thegreenedit.com.au if there are any issues.

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Public liability insurance 

3.13 The Exhibitor is responsible for obtaining its own public liability insurance policy. Generally a cover of at least $10 million is recommended. By applying to exhibit at any Events run by the Organiser the Exhibitor is agreeing to indemnify the Organiser against any claims.

 

Stay within allocated Exhibitor Space 

3.15 The Exhibitor must be contained within its allocated Exhibitor Space. Display stands and backing boards are not supplied by the Venue. Any displays or larger items of furniture must be approved by the Organiser prior to the Event to ensure it is suitable and works with the Event look and feel. 

 

Requested Exhibitor Space 

3.18 While every effort will be made to locate Exhibitor Space in requested size in accordance with the Exhibitor’s preference; this depends on available space and requirements. No guarantees are provided by the Organiser. 

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Requests for more space 

3.19 Purpose specific equipment that requires more space may be considered. Please contact the Organiser with specific requests via email to hello@thegreenedit.com.au

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Giveaways and samples 

3.20 All giveaways and samples should be of a sustainable or healthy living nature and contain no risk to a person’s health and wellbeing and the Exhibitor indemnities the Organiser from any damage or liability claims associated with giveaways and samples.

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Branding advertising 

3.21 The Organiser reserves the right to take down any branding, advertising or imagery at the Event considered inappropriate by the Organiser. This includes graphic images and/or controversial or political messaging. 

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Venue Loading Bay

12 - Micron - Tower 1, Level 2/100 Barangaroo Ave, Barangaroo NSW 2000

Details will be provided regarding access to the loading dock.

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Parking 

3.22 As parking near the Venue may be limited, the Exhibitor is required to move its vehicles or those of its employees, staff, agents, licensees, contractors or sub-contractors from the near vicinity of the Venue area once they have been unloaded. Book parking ahead online -  Nearest car park to 12 Micron - King St Wharf - 1 Shelley St Sydney

 

Loss or damage 

3.23 The Organiser does not take responsibility for any loss or damage incurred from the Exhibitor leaving their goods or other property unsupervised at any time or during the setup and dismantling stage of the Event. 

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Professional indemnity insurance 

3.24 If the Exhibitor is supplying professional advice, treatment or service to the public it will be required to provide a copy of its Certificate of Currency for professional indemnity insurance for a minimum of $10 million and must be current as at the day of the Event. 

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Tablecloths 

3.26 Tablecloths must come down to the floor and will be provided by the Venue if required.

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Follow instructions 

3.27 The Exhibitor is required to follow the written or verbal direction of the Organiser’s Event coordinator on the day to ensure the smooth running of the Event. 

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Comply with the law 

3.28 The Exhibitor must comply with all relevant Acts of Parliament, Regulations, Rules, Codes, Orders, By Laws, Local Laws and other legislation applicable to the activities they conduct at the Event. 

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4. Charges and Payments 

4.1 All Exhibitor Space fees must be paid in full in Australian dollars by the date set out in the Tax Invoice issued to the Exhibitor, or as set out in Exhibitor notifications forwarded to exhibitors by the Organiser. 

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4.2 All Advertisers and Sponsors fees must be paid in full in Australian dollars by the due date set out in the Tax Invoice issued to the Exhibitor or Sponsor, or as agreed by arrangement with the Organiser, or as set out in Exhibitor notifications forwarded to Exhibitor or Sponsors by the Organiser. 

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4.3 If the specified deposit on any Exhibitor Space booking has not been paid by the Exhibitor within the terms set out in the Invoice, and after written confirmation from the Organiser to the Exhibitor that such deposit is due and payable immediately and the Exhibitor fails to satisfy such payment within a reasonable period determined by the Organiser, the Organiser may re-assign or cancel that booking without notice to the Exhibitor. 

 

4.4 If the Exhibitor has not completed full payment for its Exhibitor Space by the date set out in Exhibitor notifications (unless prior alternate arrangements have been made with the Organiser and agreed by the Organiser in writing) may have their Exhibitor Space re-located, re-allocated or cancelled. 

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4.5 If the Exhibitor has not completed full payment for its site fees it will not be permitted to enter or set up at the Event Venue. The Organiser reserves the right to legally recover the total Exhibitor Space fees from the Exhibitor owing under this Agreement. 

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4.6 Exhibition Space Information, Inclusions, Pricing and Payment. All prices in Australian dollars.

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5.1 The Organiser will work together with Exhibitors to determine the best space and location for each Exhibitor within the Venue. Each Exhibitor will be provided with:

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(a) An Exhibitor Space, one rectangle, square or round table if required and tablecloth if required. The size of table is listed on the Exhibitors invoice.

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(b) One table top cardboard strut card with Exhibitors brand name.

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(c) Two exhibitor badges

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5.2 Exhibitor Spaces are limited and are booking quickly. There are very limited quantities of premium and larger Exhibitor Spaces available. All Exhibitor Spaces will be allocated on a first-come basis. 

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5.3 Exhibiting brands will be sent an invoice via email address provided within this Agreement. Your Exhibitor Space at the Event is not guaranteed until full payment is made. If you have any questions please contact Cathy Tolpigin at cathy@thegreenedit.com.au 

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Green Beauty Directory Listing

5.4 Exhibitor Space price includes a Listing on The Green Beauty Directory on www.thegreenedit.com.au + Digital Media Promotion + participation in The Best Of The Green Edit awards - on our website and social media - valid for 6 months from date of booking and payment. 

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Award + Beauty Directory inclusions:

a) Green Beauty Directory Listing on The Green Edit website - includes a dedicated page featuring your brand information, brand image, link to brand website, an email contact button, opportunity to share  your brand ethos, values and list of certifications - - valid for 6 months from date of booking and payment. 

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Exhibitor Gold Package Inclusions: 

 

Beauty Breakfast Summit Event - 8am - 12:30pm 16th March 2023, Sydney:

• 2 Tickets

 

Award Entry + Beauty Directory Inclusions:

• 3 Entries to The Best of The Green Edit Awards 2023

• Listing in The Green Beauty Directory - 6 months

• Loved By the Green Edit stamp logo - 6 months usage licence

• 1 Instagram Grid + 1 Story Post @thegreenedit_au

• 1 Editorial feature in The Green Edit Journal

• 1 Product feature in The Green Edit consumer Edm - curated by us

• 1 Virtual Fireside Chat - featuring an industry expert

 

Brand Showcase Event - 16th March 2023, Sydney 2pm - 5pm

• Showcase your brand and products at The Green Edit Brand Showcase PR retailer and media event

• 1 Rectangle Table (150cm x 80cm) + white table cloth

• 1 Vase of florals - your choice of style: native, floral or tropical

• A4 Brand strut card

• Two Exhibitor Lanyards

• Gifting opportunity to media and retailers (optional) - full size products only (approx 80), no flyers. Brands may gift full size product at the event directly to guests if they wish.

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6. Cancellation and Refund Policy 

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Prior to an Event, the Organiser has included a 6 month listing of your brand on the Site Green Beauty Directory, contracts bookkeeping, marketing, admin and graphic design services to promote exhibitors at the Event. Time, money and effort is invested in making our Event a success. 

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What is not immediately obvious is the investment of time, money and effort by the Organiser which happens behind the scenes in the months and weeks before an Event. When an exhibitor cancels, for whatever reason, the Organiser needs to make new arrangements and invest more time and energy. We think it’s only fair that we be reimbursed  the costs which have been invested on your behalf. This reimbursement is reflected in our cancellation and refund policy. 

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6.1 Any cancellation by the Exhibitor must be advised to the Organiser in writing which may include email. The Organiser reserves the right to re-sell the cancelled Exhibitor Space. 

 

6.2 Cancellations are non-refundable. This includes all deposits paid by the Exhibitor to the Organiser.

 

6.3 If the Exhibitor, at any time, requests a reduction in space, an administrative and processing fee of $100 will be payable by the Exhibitor to the Organiser.

 

6.4 The Exhibitor acknowledges and agrees that all advertising within the Green Beauty Directory, Digital media site, event publications or marketing options are non-negotiable and non-refundable if the Exhibitor cancels their Exhibitor Space for the Event. 

 

6.5 The Organiser will not credit or refund Exhibitor fees to the Exhibitor for failing to attend the scheduled Event date for any reason whatsoever. 

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6.6 In the event of an unforeseeable occurrence, natural disaster, pandemic and in light of the situation with COVID-19 and the guidelines set by the Federal Government and the Australian Department of Health, if the The Green Edit Event is cancelled in Sydney on the 16th of March 2023, you agree that The Green Edit will not be responsible for any loss or damage incurred by you as a result of the cancellation. At this point The Green Edit Event Organiser will access the situation in the lead up to the Event date to determine the following possibilities depending on restrictions and maximum capacity regulations. In order for the Event to be viable the venue must be able to accomodate 120 event guests.

1. The Green Edit may pivot to an online event on the 16th of March 2023

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2. If it at the time an Event seems viable to proceed in April or May 2023, the Event will be moved to a new date once confirmed with venue.

 

You acknowledge and understand that if the back up event is cancelled or you are unable to Exhibit on the new back up event date, refunds or credits to another event are unable to be provided. 

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In terms of payment structure concerning your Exhibitor Space at The Green Edit Event, from the Exhibitor fee $1800 is 100% non refundable. This fee covers the promotional and Event organisation location costs in the lead up to the event and also includes:

 

Award entries and Green Beauty Directory listing + digital media promotion  Membership valid for 6 months includes:

 

3 Entries to The Best of The Green Edit Awards 2023

Listing in The Green Beauty Directory - 6 months

Loved By the Green Edit stamp logo - 6 months usage licence

1 Instagram Grid + 1 Story Post @thegreenedit_au

1 Editorial feature in The Green Edit Journal

1 Product feature in The Green Edit consumer Edm - curated by us

1 Virtual Fireside Chat - featuring an industry expert to be confirmed. Fireside chats via zoom

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6.7 EXHIBITORS BASED OUTSIDE OF SYDNEY & NSW

If the Event may proceed in Sydney on the 16th of March 2023 and you or a brand representative may not attend due to a Government ordered lockdown in the state you are travelling from, The Green Edit would endeavour to re-sell your Exhibitor Space to a Sydney based brand. 

 

In terms of payment structure concerning your Exhibitor Space at The Green Edit Event, from the Exhibitor fee $1800 is 100% non refundable. This fee covers the promotional and Event organisation location costs in the lead up to the event and also includes:

 

Award entries and Green Beauty Directory listing + digital media promotion  Membership valid for 6 months includes:

 

3 Entries to The Best of The Green Edit Awards 2023

Listing in The Green Beauty Directory - 6 months

Loved By the Green Edit stamp logo - 6 months usage licence

1 Instagram Grid + 1 Story Post @thegreenedit_au

1 Editorial feature in The Green Edit Journal

1 Product feature in The Green Edit consumer Edm - curated by us

1 Virtual Fireside Chat - featuring an industry expert to be confirmed. Fireside chats via zoom

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If we successfully re-sell the Exhibitor Space we would endeavour to offer you a partial refund and this will be at The Green Edit’s sole discretion. If we are unable re-sell the Exhibitor Space, we would not be able to provide a refund or credit to another event. 

 

6.7 COVID-19 Specific Conditions Of Entry

The Exhibitor acknowledges that the event may be scheduled to be held, or will be held, during a time at which one or more Government directions or regulations may be in force regarding the number of persons attending an event (or the holding of the event itself). If that is the case, then the number of persons permitted to be in or around the Venue may be affected, resulting in The Green Edit being required to or deciding to: cancel or postpone the event, reduce the number of persons who may attend the event.

 

The Exhibitor agrees to comply with all Government directions, orders and regulations relevant to attending in-person events, which may be in place at the time of the event. This also includes guidelines regarding vaccination regulations and requirements.

 

If you are attending the event as part of a team, as the primary Exhibitor you are responsible for knowing the contact details of all attendees in your team. In the event you are contacted directly by the Government, including the Department of Health for the purposes of contact tracing, you must make the contact details of your team available to the Government.

 

All attendees in your team, including yourself, must commit to stopping the spread of COVID-19. If at the time of the event, either you, or any other members of your team are feeling unwell or are subject to a self-quarantine or self-isolation period, you agree not to attend the event. If you do attend the event, you agree to assume all risk associated with COVID-19.

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7. Breaches and Remedies 

7.1 The Organiser reserves the right to cancel the Exhibitor’s Space or activity if the Organiser believes there to be a breach by the Exhibitor of its responsibilities under this Agreement. Any cancellation by the Organiser in this regard is deemed a formal cancellation and appropriate fees and charges will apply to the cancellation. 

 

7.2 If the Organiser believes there to be a breach of this Agreement by the Exhibitor, the Organiser will give the Exhibitor reasonable time to remedy such breach, such reasonable time will be advised to the Exhibitor at the time of the notification. If the Organiser is not satisfied by the remedy of the breach by the Exhibitor, then clause 7.1 comes into effect and all penalties as outlined in this Agreement will apply. 

 

7.3 In all such cases of a breach, the Organiser has the right to on-sell the Exhibitor’s Space without notice to the Exhibitor of such decision having been made by the Organiser. 

 

8. Insurance Cover and Risk Assessment 

8.1 The Organiser acknowledges that Event sites/Venues can be hazardous. The Exhibitor is required to take due care and attention in order to prevent injury and property damage. The Organiser cannot be held responsible nor liable for damage caused by the act or omission of the Exhibitor. 

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8.2 In the event of an incident or accident the Exhibitor is responsible for immediately notifying the Organiser and Venue Manager at an Event. 

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8.3 The Exhibitor is required to notify the Organiser and Venue Manager and complete an Incident Report Form, in writing, to inform the Organiser and Venue Manager of any site incident or accident at the Venue and provide supporting evidence of such incident or accident. 

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8.4 It is an inherent obligation of the Exhibitor to take out public liability insurance in accordance with the date set out in the Event Information. The Exhibitor will ensure that such public liability insurance is to the value of at least $10 million prior to allowing access to an Event. 

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8.5 It is the responsibility of the Exhibitor to organise public liability insurance cover as well as product liability cover (if appropriate) prior to the commencement date of the Event. Exhibitors are not covered by the Organiser’s insurance policy. 

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9. Privacy Policy 

9.1 The Organiser is committed to the Privacy Amendment (Private Sector) Act 2000.

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9.2 All personal information collected the Exhibitor is done so in a lawful manner. 

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9.3 The Organiser will only disclose certain information to third parties assisting the Organiser with the Event, advertising or sponsorships on behalf of the Exhibitor. 

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9.4 The Organiser is unable to guarantee that photos and video recordings of events will not be published. This is a public event. The Exhibitor agrees to indemnify the Organiser against any and all complaints and restraints including financial recompense or other legal actions regarding the publication of images relating to the Event. 

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10. General

10.1 The Organiser cannot be held liable for any loss or liability as a result of: 

an act of God;
(b) war or terrorism;
(c) civil or military actions;
(d) natural disasters;
(e) strikes;
(f) utility supply and equipment failure;
(g) insufficient exhibitors or patron non-attendance;
(h) Exhibitor sales at the Event; 
(i) causes beyond the control of the Organiser;
(j) theft or damage to Exhibitor’s goods, stock, supplies or materials or tools or trade or electronic equipment used to conduct business, or artwork or any other exhibitor possessions or possessions belonging to customers;
(k) death or injury to any person while in the confines of the Venue or Event premises.                                

(l) Pandemic, Covid, Government lockdown restrictions or guidelines.

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10.2 In the event that any part of these terms and conditions are not legal or are deemed unenforceable, they are removed but all other terms and conditions will remain in full force and effect. 

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10.3 Any references to time within these terms and conditions means as soon as possible, unless otherwise stated. 

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10.4 These terms and conditions are governed by New South Wales and Australian laws and the jurisdiction of the New South Wales Courts. 

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11. The Green Edit Values and Blacklisted Ingredient and Processes

 

11.1 In order to receive the official Loved By The Green Edit stamp of approval and as a condition of the Exhibitors participation in The Green Edit Event, by submitting your company details for inclusion, the Exhibitor represents and warrants that all ingredients/components and final products have not been tested on animals and are formulated without The Green Edit Ingredient criteria listed on: 

https://www.thegreenedit.com.au/lovedbythegreeneditstamp

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Display and Set-Up Information

Exhibitors must arrive at the allocated bump in time. Exhibitors must check in with the Organiser upon arrival to receive their identification badge and shared WiFi access code.

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1. Exhibitors will be signed in on a first-come, first-serve basis.

2. All Exhibitor contractors must be registered for the Event at least 15 days prior to the Event.

3. Additional furniture (display units, chairs, tables, shelving units)  would need to be approved by the Organiser prior to the event date.

4. Storage is limited to the space under your table.

5. Access to power is very limited so do not rely on the Organiser or the Venue to provide additional power for your Exhibitor Space unless previously organised.

6. Brands are responsible for setting up and packing up and breaking down their own Exhibitor Space within the allocated bump in and bump out times. 

7. Once Exhibitor Spaces have been sold-out, brands will be added to the waitlist on a first-come, first served basis.

 

Exhibitor Guidelines 

1. The Green Edit Event is a sustainable, environmentally friendly and mindful event, all efforts are made for this to be a plastic bag free and paperless event. 

2. Exhibitors are required to provide their own disposables, applicators, towelettes, mirrors and tissues for product demonstrations and experiences and are asked to follow general health and hygiene practices. The regular use of sanitiser and social distancing practices as specified by the NSW Government are to be followed.

3. Exhibitors will need to gain approval from the Organiser if they would like to display promotional signage, advertisements, and tester units in their Exhibitor space.  Small electric devices may used for your display, however loud sound/noise is not permitted.

5. No open flames. 

6. No displays that require access to a water source.

7. No balloons, neon or gas based signage, noisy or obtrusive exhibits or activities.

8. No activities, exhibits, demonstrations or materials producing intrusive odours.

9. Displays may be no taller or wider than space provided

10.Under no circumstances may Exhibitors alter or affix material to the Venue.

11. Exhibitor’s display materials must not infringe upon or detract from other Exhibitor displays.

12. Exhibitor’s display materials must not infringe upon or detract from the Organisers branding or signage.

13. All Exhibitors who meet the registration deadlines will be featured on the event collateral and electronic brochure or website. 

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Media, Retailer and Influencer Gifting

The preference for PR gifting is full size product. This is a wonderful opportunity to get your products into the hands of a targeted mindful audience. Exhibitors may gift their products directly to media and retailer guests at the event. Please bring approximately 80 units of full size products on the 16th of March 2023. These may be the same product or a mix of products from your range. 

 

Conscious gifting 

There will not be any pre-packed gift bags at our 2023 event as the focus is on conscious gifting and deeper connections. No gift bag overwhelm. This encourages guest to speak with founders and encourages them to take what they truly want to try and stock in their store or feature in an article.

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Exhibitor lanyards

Exhibitor lanyards will be provided Exhibitors on the day of the event. Lanyards will only be provided to registered attendees from this form or those confirmed 15 days prior to Event to the Organiser. Exhibitor lanyards must be worn at all times. 

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